Inside Season Ledger
What is in the box.
Everything below works today. Nothing on this page is a promise about someday.
Your rules
Set your hours once
Pick your office hours, whether you work Saturdays, how long a gap you want between meetings, and how many new clients you will take in a day. Everything else in the app follows from those answers, on any date of the year.
Appointments
Booking that knows your rules
When the phone rings, open the picker and take the booking. New clients get a full hour, returning clients half of one, with a buffer between meetings. Days you are off and days you are full are already dimmed — only real openings are ever offered, and two people can never take the same time.
Paperwork
A checklist on every meeting
Each appointment arrives with its own list of the documents that client owes you — the standard list for a new or returning client, plus anything one-off their situation needs. Tick items off as they come in, and see at a glance who is ready and who you are still chasing.
Notes
Notes where you need them
Every meeting has a notes space that saves as you type. Open the appointment, write it down, close it. The notes stay with the meeting and print on the day sheet.
The printable day sheet
One page for the desk each morning: who is coming and when, the documents they still owe you, their status, your notes, and blank ruled lines for anything you write by hand.
Clients
A client book that maintains itself
Every booking adds or updates the client automatically — no separate data entry. Search by name or phone number, open anyone to see their full visit history, and edit or remove a client whenever you need to.
Time
Time tracking and billing
Keep projects for the work between meetings, with an hourly rate on each. Log time by hand or run the timer — it keeps counting even if you close the app. Track what is paid and what is still owed, with a balance due on every project.
Billing
The printable time report
Pick a date range and get a clean report: every time entry, a subtotal per project, and a grand total. Print it or keep it for your records.
Emails
Emails to your clients, optional
If you want, clients can get a confirmation when you book them, a reminder the day before, and a note if a meeting moves. These start switched off, only go to clients with an email on file, and every email tells them how to stop receiving them.
Your people
One desk, more than one pair of hands
Invite an assistant, a bookkeeper, or a second preparer to the same desk and they see the same schedule, clients and notes. Each person gets two switches: whether they can see time and billing, and whether they can change your hours and daily limits. Only the person who set the desk up can add or remove anyone.
Privacy
Private by design
Your client book — names, phone numbers, emails, notes — is visible only to your signed-in account. Nothing about your clients ever appears on this website.
Want to see it?
Accounts are set up by hand right now. Send a note and I will walk you through it.
Send a note